Solutions · Community
Phone service for schools and community groups.
A school’s number reaches the office, the business office and transportation, and an organization’s lines carry donors and families. We set your menus and closings once, run paging and the door on one system, and keep parent texts on the school’s number.
The calls a school office takes before nine.
Six of them, and what the service does when each one rings.
One number, and every office reached from it.
What most school offices and organizations live with, and what changes once the calls run through us.
One phone, many offices.
- Every call rings the front desk first.
- Parents leave messages nobody returns.
- The pledge line goes to voicemail.
- Paging runs on an old system of its own.
- Each new secretary learns the phones again.
Each office reached from the main number.
- The menu sends each call to its office.
- The missed list shows every parent waiting.
- Pledges are taken at any hour.
- Paging and the door run on the same system.
- A new person takes over the extension online.
Three steps, and paging moves with the numbers.
Nothing in the switch needs a visit from us. Your electrician or IT person connects the adapter we send.
- 01
Your offices mapped
We map the office, the business office, transportation and each department to a menu key and a group, and you test it on a temporary number.
- 02
Your families come in
Parents and donors come in as a list from your own system, with the fields the office should see, so the popup shows who is calling.
- 03
Your numbers move
Your numbers port at no charge, about a week out, on a Monday to Thursday at 6 PM, with the paging and door adapter set up before the day.
Questions school offices ask before they switch.
“Can the phones close early before the holidays?”
Yes. The early close and the holidays are set once on a schedule, and every menu and group follows it. Before each season we can record the holiday greetings and put them on for you, and your usual greeting returns after.
“Can parents text the school?”
Yes, on the school number, into a Webex space the office shares or the Messaging page. A note to every parent goes out as a mass text between 9 AM and 8 PM, to the parents who did not opt out.
“Can we take pledges by phone?”
Yes. The AI Agent takes the donor, the amount and the dedication at any hour, reads it back and sends it to your office. A card goes to your own payment system or a pay link goes by text. Vocatech never charges a card.
“Does paging work with the new phones?”
Yes. An analog adapter we set up connects your paging speakers and the door phone, each on its own number at $14.95 a month, and each one rings and is reached like any other line on the system.
“Our office staff changes every year. Is that hard?”
No. An extension moves to the new person in the portal, each login sees only what its role needs, and a person on our team walks the new staff through the system on a Webex call.
“Can the school and its other organizations share one account?”
Yes. One account can carry several numbers, each with its own menu and greeting, and a call moves between the offices with a transfer. Each number after the first is $4.95 a month on a menu.
“What does it cost for an office of ten?”
$29.95 per seat a month, so ten seats are $299.50, with every feature in every seat. Federal telecom fees are included. A New York organization that tells us it is tax exempt pays no sales tax from its next invoice.
“Is there a contract?”
No. Month to month, no early-termination fee, and your numbers leave with you if you go. There is no trial. A person shows you the system on your own calls and maps every office with you.
Where we serve schools and organizations. Schools and organizations in these towns run their phones with our office in Brooklyn, by phone and on Webex.
Every town we serveOne price, every seat
One price for every seat in the building.
A person picks up, shows you the system on your own calls, and sets up the offices, the paging and the pledge line with you.
$29.95 per seat per month, every feature in every seat, month to month, no contract. New York sales tax is the one line added in New York. Nothing is added in New Jersey. Add-ons and usage